SPAWNIX

Roles and ranks

Spawnix has two separate systems, dashboard roles for who can manage things and in-game ranks for who can see and do things in the community. Here's how they fit together.

Everyone in your guild has two things: a role and a rank. They sound similar, but they do different jobs, and understanding the difference saves a lot of "why can't I see that?" messages.

  • A role decides what someone can manage in the Spawnix dashboard: members, the website, events, moderation. There are five: owner, admin, moderator, member and guest.
  • A rank is their in-game title, like Officer or Raider. Ranks decide which forum categories someone can read and post in, which polls they can vote in, and what loot they can claim.

You set a person's role when you invite them and their rank from the members list. Changing one never changes the other.

Dashboard roles

Owner Admin Moderator Member Guest
Read the forum (as their rank allows) Yes Yes Yes Yes Yes
Post in the forum and vote in polls (as their rank allows) Yes Yes Yes Yes No
Claim loot Yes Yes Yes Yes No
Upload to the media library Yes Yes Yes Yes No
Moderate the forum: pin, lock, move, delete, handle reports Yes Yes Yes No No
Create and manage polls Yes Yes Yes No No
Manage loot hauls and the item database Yes Yes Yes No No
Officer tools in add-ons (Raid Points, Soft Reserves and others) Yes Yes Yes No No
Invite, add, edit and remove members; set ranks Yes Yes No No No
Build website pages, change the site theme Yes Yes No No No
Create events and rosters Yes Yes No No No
Create forum categories Yes Yes No No No
Run recruitment Yes Yes No No No
Install from the marketplace, connect Discord Yes Yes No No No
View billing Yes Yes No No No
Rename the guild and its ranks Yes No No No No
Install starter kits, use rank ladders Yes No No No No
Choose or change the plan Yes No No No No
Give someone the top rank Yes No No No No
Delete the guild Yes No No No No

A few details:

  • Owner. Whoever created the guild. There's exactly one, and the owner can't be removed and can't leave their own guild. Invites can't make someone an owner.
  • Admin. Your co-leaders. Admins can do almost everything except the owner-only items above.
  • Moderator. Your officers. Moderators keep the community running: forum moderation, polls, loot and add-on officer tools. They also see every forum category, whatever its rank limit, so they can moderate it. They don't manage members or the website.
  • Member. Everyone else in the guild.
  • Guest. Someone you want to let look around: a friend from an allied guild, a trial applicant. Guests can read but never post in the forum, vote in polls or claim loot, and their dashboard menu only shows the Dashboard, Notifications, Help and Forums.

In-game ranks

Ranks mirror your game's own structure. Your guild starts with your game's ladder (or the one from your starter kit), and new members join at the lowest rank.

Ranks control:

  • Forum categories. Each category has a Who can read and Who can post rank. See Forums.
  • Polls. A poll can be limited to ranks for viewing and for voting. See Polls.
  • Loot. Your item database can set a minimum rank to claim each rarity, so only trusted ranks can claim legendary drops. See Loot and items.

Setting someone's rank

Open Members and use the rank dropdown in that person's row. Owners and admins can set ranks, with two limits: only the owner can give someone the top rank, and only the owner can change the owner's own rank.

Renaming ranks

The owner can rename any rank in Settings under Game & Ranks. Click the name, type the new one (up to 60 characters) and press Enter. The number of ranks and their order are fixed.

Replacing the whole ladder

Want different ranks entirely? The Rank ladders tab in the Marketplace has ready-made sets. Choose Use these ranks on one, and before anything changes you'll see who changes rank. Only the owner can do this, because it replaces your ranks for everyone.

An example

Say you run a World of Warcraft guild called Ironvale.

  • Mara founded it. She's the owner, with the rank Guild Master.
  • Devin co-leads and builds the website. He's an admin with the rank Officer.
  • Sam runs raids and keeps the forum tidy, so he's a moderator. In-game he's a Raider, not an officer, and that's fine: he can still pin threads and award Raid Points, because moderation follows the role.
  • Lee is a regular raider: a member with the rank Raider. Lee can read and post in the "Raid strategy" category, which is limited to Raider and above.
  • Jo joined last week: a member with the rank Initiate. Jo can't see "Raid strategy" yet. When Devin promotes Jo to Raider in the members list, the category appears.
  • Kit is from an allied guild and wants to read your public guides: a guest. Kit can read but can't post.

Tips and tricks

  • Moderation follows the role, not the rank. Giving someone the Officer rank doesn't let them moderate; give your officers the Moderator role as well.
  • Keep the number of admins small. Admins can remove members and change the website, so save it for people you'd trust with the keys.
  • Use the Guest role for trial members or allies. They can look around without being able to post, and you can switch them to Member later from the members list.
  • Rename ranks before you invite anyone. People get attached to titles, and nobody wonders why their rank changed.
  • Check Promotion Watch on the Dashboard. It lists members whose renown has outgrown their rank, which makes it easy to spot who deserves a promotion. See Renown and seasons.
  • When you set a forum category's rank limits, remember moderators see every category anyway. You don't need a separate "Mods" rank for them to read the officers' area.